HOW TO SHARE GOOGLE DRIVE FILE FREE

It becomes a unified login across all of Google’s products, such as Google Drive, YouTube, Sites, etc. You can sign up for a Google account using any email address you have. A common misconception is that those are one and the same, but Gmail is just another of Google’s many products. You’ll notice I didn’t say they had to create a Gmail account-just a Google account. It’s the ideal situation for security, as you can specifically share the document with them-without having to share it with everyone.

There are all sorts of benefits in it for them: they’ll get access to the entire library of Google products such as Google Sites, YouTube video uploads, a free Gmail account, and Google Calendar, to name a few.Īnd of course, they’ll be able to access your document, edit and collaborate, and still be held accountable for the changes they make in the revision history. If the user doesn’t already have a Google user account, you can ask them to create one. However, at any time, you can go back into the sharing settings and revoke access by choosing specific people in the sharing settings dialog. If you’ve sent the link to multiple people, you also can’t be sure which user made which change. The downside (and cautionary statement!) is that if this link gets into the wrong hands, your document can be viewed AND edited without a username to be held accountable for the changes. The benefit of this method is that people who do not have a Google account can edit the document without having to log in. When you look at the revision history for your document, people who have edited it without signing in are titled anonymous they can choose an avatar to differentiate themselves if multiple anonymous users are working on the document at the same time. These people do not need to sign in to be able to edit your document. You’re almost done! Clicking the ‘Save’ button will return you to the Share dialog where you can send the link to people who need to edit your Google doc. Make sure you click the green ‘Save’ button when you’re done. Then at the bottom of the dialog, under access, click ‘Can view’ and, if necessary, change it to ‘Can edit’. In the Sharing Settings dialog, choose ‘Anyone’ with the link. Under the section titled “Specific people can access,” click Change. To change the settings, open your document and click Share on the top right. You can set the visibility so that anyone who has a direct link can either view or edit your document. It’s all about setting the visibility options of your document.

Here’s a vastly underutilized feature of Google Docs: people don’t actually need a Google account to view a file created with Google Docs-or even to edit it. Allow anyone with a link to edit your document The downside is that it means there are two distinct versions of your document floating around-and you cannot collaborate with the recipient online. The benefit of this method is that it’s fast and easy to get your content to the people who need to see it.

You can choose to send the file as HTML, PDF, Rich Text, or Microsoft Word. Your file will be sent via email as an attachment in the format you choose. You’ll be brought to a dialog screen where you choose a file format and type in the recipient’s email address. With your Google document open in Google Drive, click File, and choose ‘Email as attachment’.

Email the file to the user as an attachment There are three ways to handle the situation: 1. And if the user doesn’t have a Google Account, all is not lost. Once you’ve created a file in Google Docs-say a spreadsheet or a word-processing document-it’s a common scenario to share it with another Google Account user. When you access Google Drive, you also gain the ability to create these files and store them directly in your Drive. But they’re now combined into one product called Google Drive. In fact, Google Drive and Google Docs used to be two separate Google products. Working with Google Docs lets you create word-processing documents, spreadsheets, drawings, presentations and forms online, and work on them simultaneously with other Google account holders. A fantastic feature of Google Drive is the ability to create and work with Google Docs within Drive. If you’ve only been using Google Drive for storage purposes, you’re missing out. Sharing and simultaneous collaboration are huge benefits to using Google drive-but what if you have to share a Google Doc file (such as a word-processing document) with a user who doesn’t actually have a Google account?

HOW TO SHARE GOOGLE DRIVE FILE FREE

How to share google drive file